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How to onboard myself for a new KUARIO account

Step 1: Download the KUARIO app or visit the website (

Quick Onboarding:

Step 2a: Choose one of the following quick login options:
- Select "Log in with Apple" if you have an Apple ID.
- Choose "Log in with Google" if you have a Google account.
- Opt for "Log in with Facebook" if you have a Facebook account.
- Select "Log in with Microsoft" if you have a Microsoft account.
Step 3a: Enter the login credentials you chose in Step 2a.
Step 4a: Congratulations! Your KUARIO account is now created.  

Traditional Onboarding:

Step 2b: Select "Register a new account."
Step 3b: Enter your email address and a strong password. The password must be at least 8 characters long and a combination of letters and numbers.
Step 4b: After filling in your details, you will receive a confirmation email. Check your spam folder if you don't see the email immediately.
Step 5b: Open the email and click on the confirmation button in the email.
Step 6b: Congratulations! Your KUARIO account is now created.

Follow the above steps, depending on your preference for quick or traditional onboarding, and you will have access to your KUARIO account to enjoy the services.

Can you share your balance with other users?

Yes, you can make part of your KUARIO credit available (share it) with other KUARIO users. This is done via the "Shared Wallet" function in the App or user portal.

Can I use the “Print” feature in my KUARIO app in any environment that works with KUARIO?

It can be used with any multifunction printer equipped with the KUARIO MFP Kiok application. This function cannot be used in environments where other printing software is used such as Papercut MF, SafeQ Ysoft or uniFLOW. In such environments, proprietary variants of mobile printing are offered.

Are there any costs for giving a refund?

When you issue a refund, there are no additional KUARIO costs for your business.

I have received a dispute. What do I need to do?

When you receive a dispute, it is likely because a customer has not received the purchased product or service or because there is an issue with the product that has been purchased. You will need to respond in KUARIO within 14 days. This response can be a (partial) refund or you can, when you come to the conclusion that there is no issue, close the dispute. If you do not respond within 14 days, KUARIO will automatically issue a refund on your behalf. Please note that to keep a customer happy, it is important that you respond quickly and not wait for 14 days. The 14-day auto-refund policy will be valid from 1 August 2022.

What to do when a product or service is not delivered as desired.

When there is an issue with the product or service purchased or when you did not receive it, you can open a dispute via KUARIO within 7 days. KUARIO is not responsible for the delivery of products and services paid for through our payment service. However, when you open a dispute we will notify the merchant and ask for a quick resolution. This may be a (partial) refund of the transaction. If the merchant does not respond within 14 days, we will automatically issue a refund. The 14-day auto-refund policy will be valid from 1 August 2022.

Does it cost me money to withdraw my KUARIO balance to my bank account?

Yes, there is small administration fee of 3.5%, with a minimum of € 0.50 for withdrawals via the KUARIO app or portal. For withdrawal requests sent to, there is an administration fee of € 2.50.

Can I withdraw my KUARIO balance to my bank account?

Yes, you can withdraw your KUARIO balance. This can be done via the KUARIO mobile app. However, there are restrictions due to international anti-money laundering legislation. You can only make a withdrawal with a maximum value of your last top up transaction. And we can only facilitate the withdrawal to the same (bank) account number or other payment method that you used for your last top up. For example: when your last top up was $10 via PayPal, you can only withdraw a maximum of $10. This maximum amount, minus the administration fee we charge you for this transaction, will be credited to your PayPal account. In the event that your balance is higher than your last top up, you can send a refund request to

Can I offer prints from USB on a Konica Minolta type of MFP?

No, this functionality is not available (yet).

Can I offer print-from-USB on a Epson MFP?

No, this functionality is not available (yet).

Can I offer print-from-USB on a HP Workpath MFP?

Yes, this is possible

Can I offer print-from-USB on a Ricoh SOP MFP?

No, this functionality is not available (yet).

Which document types can be printed using a USB key?

You can print the following document types:
- MS Word
- MS Excel

Can I link my campus / company card or badge to my KUARIO account?

Yes, you can link any RFID technology card/ badge to you KUARIO account. You can do this via the KUARIO Link terminal or at a KUARIO MFP Kiosk with a KUARIO RFID Reader.

Are there any options for students who do not have a smart phone and are not able to access the KUARIO app?

Yes, there is a web portal,, where users can login, create an account and have the same options as the KUARIO app.

Where is KUARIO hosted? And what is the geographical location of the hosting?

KUARIO is hosted in Microsoft Azure data centres. Data of the EU customers is stored in the Netherlands. Data of US customers is stored in the US.

Which DocuPRO/ iBos software version do I need to use the KUARIO Gateway solution?

For DocuPRO/ iBos you need to have the following software version:
- DocuPRO 7.16 and abov;
- No other additional licenses are required.

Which SafeQ software version do I need to use the KUARIO Gateway solution?

For SafeQ you need to have the following software version:
- SafeQ 5 and above.
- SafeQ Payment System the Credit and Billing module license is required.

Which Papercut software version do I need to use the KUARIO Gateway solution?

For Papercut the minimum requirements are:
- Papercut NG 18.1 and higher;
- Papercut MF 18.1 and higher;
- No additional licenses from Papercut are required.

Which print software solutions are supported by the KUARIO Gateway?

The KUARIO Gateway is available for:
- DocuPRO (Inepro)
- Papercut
- SafeQ (Ysoft)
- Papercut
- Uniflow (NT-Ware).

Can I pay when my KUARIO account has a different currency?

Yes, you can pay in a foreign currency. KUARO automatically converts the transaction value into your default currency set via the account settings in the KUARIO app.

Why do I pay a conversion rate of 1% when I change my account currency?

When setting up your KUARIO account your default currency is set. In case you change your account currency to another currency, the default ECB exchange rate + 1% fee is charged to convert your balance into the balance of the selected currency. In case you have no balance on your KUARIO account this currency change is for free.

Do I need to open specific network ports to enable KUARIO services in my organisation?

No, you don't need to open any specific ports for KUARIO. The KUARIO solution is using the most common standard internet network ports. Here's an overview per KUARIO communication ports:

KUARIO MFP Self-Service Kiosk application for Android:
TCP 443: HTTPS communication

KUARIO Smart Connector:
TCP 443: HTTPS communication.

What do I pay for and what is included in the monthly KUARIO subscription fees?

Within the monthly KUARIO platform subscription you pay for all the software licenses, updates of the software, 24/7 support and the usage of the KUARIO cloud platform. Via the KUARIO manager you have full managment control of:
- Site management
- Outlet management
- Product and price management
- Membership management
- Monitoring service
- Reporting service.

Which contract(s) do I need to sign for KUARIO?

Being an official authorized Licensed Payment Institution Agency KUARIO is obliged to follow the AML/CT legislation for each Merchant (party who receives money from KUARIO). This means that the clearing and settlement agreement is provided by KUARIO. Once received, a UBO check will be performed for the Merchant. This is a onetime process. This process will as much as automate in order to meet short turn around.

In case partners will resell KUARIO Self Service Kiosk solutions then KUARIO will provide a reseller agreement to the partner.

Who can I contact when the MFP with KUARIO MFP kiosk application does not supply the paid products?

Depending on the service (solution) it may differ but in generic KUARIO is responsible for the functionality of the application and payment. Dispensing of products or malfunction of the MFP is with the local provider of the MFP.

Can I have a receipt of my purchase?

Yes it possible to have a receipt of all your purchases. You can access your electronic receipt via the transaction summary button on the home screen of the KUARIO app or by logging in via the KUARIO user portal. Click on the specific transaction and you will see a full electronic receipt of your purchase. scrolling down gives you the possibility to have the electronic receipt e-mailed to your registered e-mail account.

Why is it important to me that KUARIO is a licensed Payment Institution Agent?

It is important to you because KUARIO being a PIA, Payment Institution Agent, your money, and the money of all users, is held on a trusted & supervised Escrow bank account.

Can I have a different pay out frequency than every other week, i.e. every week or next day?

No it is not possible to have a different pay out frequency. KUARIO is offering a micro payment solution where all costs needs to be optimized.

Can I compare the KUARIO settlement cost (clearing fee) with the traditional transaction fee that banks and credit card companies charging?

No these settlement costs (transaction fees) can't be compared due different systems. KUARIO is based on a blend of international internet payment methods and traditional banking- and credit cards transaction fees are based on card (present) payments.